The Payments System is a Windows program which links to the OOH Rota System to
allow easy management of payments made to users for shifts worked.
The On-Line system provides methods for adding adjustments to shifts worked
when someone arrives late for a shift, or has to extend their working hours
because of circumstances. Such information can be added to the Administrative
Section of the web site.
At the end of a month, the system is able to
download the payment and adjustment details to a Windows based program which
is able to produce the following:
addition, the system can be used to automatically email the Pro Forma Invoices
and the Solo Forms (if required) to each GP. When Solo forms are produced, the
system generates the solo form and fills in all the relevant information, so
all that is required are the relevant signatures.
- Payment Advices
- Pro Forma
- Solo Forms
- Summary Reports
The option Payment Details Download provides a simple means
of linking the data on the web site to the Windows program. After selecting
the Month and Year, the data is drawn into the Windows Program.
Once loaded into the program, the information can be further manipulated to
add or remove worked shifts as well as adding add-hoc information. The program
allows for two fundementally different modes of operation:
Once the months data is ready, several options are available:
- Production of Payment Advices where the OOH operator uses the Payment
Advices to produce cheques (or BACS payments) to the users who worked the
- Production of Pro Forma Invoices where the OOH provider provides the
Pro Forma invoice to the users who worked the shifts, the users then use the
Pro Forma invoice to produce and invoice back to the OOH operator, who then
pays the user against the invoice received. In this mode, the Pro Forma
invoices are emailed to the individual users who are responsible for printing
them on their own headed paper and returning them through the mail for payment.
- Payment Advices can be printed for every person that worked shifts for the
- A Payment Advice can be printed for a single person (this is useful
if after producing a full payment advice run for all users, changes have to be
made to one or two advices and these need to be re-printed).
- If the Pro Forma system is used, the Pro Forma invoices can be
automatically generated and emailed to each user.
- If the Pro Forma system is used, a Pro Forma invoice can be generated
and emailed to a single user.
- A summary report can be produced showing all payments due/made for