| |
The Content editor allows administrators to add pages to the system, edit existing pages and even to add new menu sections to the system.
Each page is considered "Internal" or "External". External pages can be accessed by users BEFORE they have logged in whereas internal pages can only be accessed once the user has logged in.
The Content Menu
The content menu:
Has the following options:
- Edit Content - This is used for adding and editing whole pages of information.
- Upload File - Used for sending files from your PC to the Web Server. Uploaded files can be used as attachments to emails or used in content pages. They are all stored in the location "/user".
- Maintain Uploaded Files - Use this option to list files previously uploaded to the web server, download them from the web server or delete them from the web server. Do not delete files which are used either in an template email attachment or on a web content page.
- Email Templates - Most of the emails sent out automatically by the system can be modified using this option. It is also used to add attachments to these automatic emails.
Edit Content
Which Page Do I Edit
When a "dynamic" page (dynamic pages are stored in the database and can be edited by the administrators) is displayed on the screen, the Page ID is displayed on the bottom right hand side of the page as "Page: Booking". The Page ID (in this case "Booking") is the page to edit in "Edit Content".
If you wish to create a completely new page, then sijmply leave the page selection on "New Page" and you will be asked to enter a suitable name for the page - the name will have to be unique, the system will not allow you to overwrite an existing page when you have asked to create a new page.
Editing the page
Once the page has been selected, you will be presented with the following form:
In the above screen, the marked fields are for the following information:
- A - Menu Heading Entry : This is used to set the "Menu Section" in which the item will appear. In this case, "General Information" will be a menu heading and can have a number of menu items within it. The entry "Booking Rules" will be a menu item within "General Information".
- B - Menu Entry : This is the menu item that will appear within a section on the menu on the left hand side of the screen. In this case, the item "Booking Rules" will appear within the "General Information" Section.
- C - Relative Menu Position : The higher this number, the further down the list of items in the menu, the entry will appear. The position of sections in the menu is determined by the lowest relative menu position for all the menu entries in a section. These are then sorted to determin the section entry positions, and the items in each section are sorted to determine the position of a menu entry in a section.
- D - Make External : If this box is ticked (in the above it is clear), then the page can be read by a user without the need to log in first. If the item is not ticked, then it can only be viewed once the user has logged in. For instance, pages that can be viewed by patients (such as the patient information pages) or pages set up for prospective staff should be set up as external pages and can be viewed without having to log in.
- Page Heading : The text in this edit box will be displayed as a large heading at the top of the page.
- Page Content : This is the content of the page to be viewed by the users.
Using the Editor
In most cases you will be able to use the WYSIWYG (What You See Is What You Get) editor as shown in the screen shot above. The editor uses JAVA SCRIPT in order to provide the fully interactive experience. In some locations JAVA SCRIPT is blocked and only a simple editor is available:
If this is the case, HTML will have to be entered directly to create well formatted pages. When this is all that can be displayed, it is often easier to use a third party HTML editor (such as WORD - saving the file as HTML and then copy/pasting the result into the form).
If the full WYSIWYG editor is available, then the icons at the top of the page can be used to help the process of editing the page.
 |
View the editing window in full screen mode - Click again to go to normal mode. |
 |
Select format, font and font size from the drop down lists. |
 |
Select Bold, Italic, Underline or Strike Through - click again to switch these features off. |
 |
These icons are used to set the font colour and the background colour. |
 |
Supscript and Superscript |
 |
Use these icons to set the justification of the paragraph - Left, Centre, Right and fully justified. |
 |
Set Bullet points, numbered lists and indent and outdent paragraphs of text. When using numbered lists, the list is automatically numbered by the system. |
 |
Insert a horizontal line. |
 |
This icon is used to insert special characters which you are unable to find on the keyboard. |
 |
Used to create or edit hyperlinks - that is links to other documents on your website or documents on other websites. |
 |
Insert an image. You can upload images to the system using Upload File and then access the image which will be in the location "/user/". |
 |
Undo and Redo |
 |
Select the entire document. |
 |
Print the document - if you have multiple printers you will be able to select the printer and format after clicking the icon. |
 |
Remove Microsoft Word Tags from your document. It is often convenient to create the text ofg your pages in Microsoft Word and then cut and paste the text into the content editor. This icon can be used to remove unnecessary word tags, |
 |
If you are formatting the whole document, you can use this icon to remove specific font tags for words or paragraphs. |
 |
Use this icon to remove formatting from a secton of the document. |
 |
This icon can split or unsplit blocks of text. |
 |
Select text flow from left to right (i.e. english) or right to left (i.e.hebrew) |
 |
Switch to NON-WYSIWYG mode or back to WYSIWYG mode. If you are happy using HTML tags directly, then you can edit them using this mode. |
 |
Invoke the spell checker. The server uses it's own dictionary and this is used to spell check the document or part of it. |
 |
Display on-line help |
 |
Display information about the editor. |
 |
Create and edit tables. Tables are very useful for organising information on a screen, and for helping to get images into the correct place on the screen. |
 |
These icons are used for managing and formatting rows of data in tables. |
 |
These icons are used for managing and formatting columns of data in tables. |
 |
These icons are used for managing and formatting individual data cells in the table table. |
If you are inserting an image you have previously uploaded to the server using the "Upload File" option, then the file is available in the directory "/user". For instance, if you have uploaded the file "pic.jpg" and you wish to include this image on one of your pages, when selecting the image you would enter:
/user/pic.jpg
You can also create hyperlinks (clickable links normally underlined) taking the reader to new pages. When creating the hyperlink, you can control if the document opens in a new window or in the current window. If the link is to a PDF document or to a new website - outside the domain of the current website - then by setting the "target" to "_blank" you can force the new document to open in a new window - thus preserving the existing page and the user does not loose their way.
Word and Excel
It is not a good idea to upload Word or Excel documents to the website and then create links to them. This is because not all users will be able to open these documents especially if they are not using Windows as their operating system. A better approach is to convert the file to "PDF" (Portable Document Format) and upload the converted file - making a hyperlink to the PDF file instead. There are a number of utilities available to generate PDF files, but we can recommed PDF995 as a very reasonable and reliable program costing only $9.95 for the registered version.
|
|
